What's Been Built for TCRC
I know this is all new — nobody knew this was in the works.
Nothing goes out until we say so. This is just showing you what's been built.
I've been building a complete system for the club that handles membership, events, renewals, sponsors, and communication — all in one place, runs automatically through the club website. No extra apps, no monthly fees.
There are 5 sections below — each one shows a different thing the system handles. These are the actual emails people would see in their inbox.
What happens: Someone pays $35 online (or Dale signs them up at the field). The system immediately sends two emails — one to the new member, one to the officers.
1
Member receives a welcome email — confirms their membership, gives them a link to their digital member card, and tells them the field is open.
SENT TO: NEW MEMBER
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: john@email.com
Date: Mar 22, 2026 2:14 PM
Subject: Thanks for joining, John — you're in!
Tinley Creek RC Flying Club
You're in, John!
Thanks for joining TCRC. Your membership is confirmed.
Welcome to Tinley Creek RC Flying Club. The field is open sunrise to sunset, seven days a week — just show up and fly.
Your membership runs through the end of 2027. We'll reach out before it's time to renew — there's no automatic billing.
Your digital member card is ready
Save it to your phone — or pull it up any time at the field.
View My Member Card →
Questions or need anything? Contact us through the website or find us at the field on weekends.
Tinley Creek RC Flying Club · 19498 S Cicero Ave, Matteson IL 60443 · tinleycreekrc.com
▼ AT THE SAME TIME
2
Officers get a notification — name, email, membership type, amount paid, AMA number. No action needed, just awareness.
SENT TO: TREASURER / OFFICERS
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: treasurer@tinleycreekrc.com
Date: Mar 22, 2026 2:14 PM
Subject: New Member: John TestUser
Tinley Creek RC Club — New Member
John TestUser
New membership payment received
| Name | John TestUser |
| Email | john@email.com |
| Membership | Annual — $35 |
| Amount Paid | $35.00 |
| AMA # | 1234567 |
| Date | Mar 22, 2026 2:14 PM |
Sent automatically by tinleycreekrc.com
What happens: 30 days before someone's membership expires, they get this email. Nobody has to remember to send it — the system checks every day and handles it.
1
Member receives a 30-day renewal reminder — friendly tone, two clear options: renew online or let us know you're not coming back. No guilt, no pressure.
SENT TO: MEMBER
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: john@email.com
Date: Dec 1, 2026 8:00 AM
Subject: Your TCRC membership renews next month
Tinley Creek RC Flying Club
Time to renew, John
Your membership expires on December 31, 2026
Hey John,
Your TCRC membership expires on December 31, 2026. Renewing keeps you in the loop on events, voting, and the crew at the field.
Not planning to renew? No hard feelings — just let us know so we can update our records:
I'm Not Renewing
Either way, you're always welcome at the field.
Tinley Creek RC Flying Club · 19498 S Cicero Ave, Matteson IL 60443 · tinleycreekrc.com
▼ IF THEY CLICK "I'M NOT RENEWING"
What happens next: The member sees a short form asking why they're leaving. They pick a reason. When they submit, officers get notified right away with the member's name and reason — no guessing, no chasing.
2
Officers receive a notification — who's not renewing and why. The member is automatically removed from the active roster and mailing list.
SENT TO: TREASURER / OFFICERS
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: treasurer@tinleycreekrc.com
Date: Dec 3, 2026 11:42 AM
Subject: John TestUser is not renewing
TCRC — Membership Update
John TestUser is not renewing
| Member | John TestUser |
| Email | john@email.com |
| Reason | Taking a break from the hobby |
| Date | Dec 3, 2026 11:42 AM |
They've been moved off the active roster. You can see all member records on the roster page.
Sent automatically by tinleycreekrc.com
What happens: A business pays $75 to become a sponsor through the website. The system pulls their logo from their website, writes up a short description, adds them to the sponsors page and the printed QR sheet, then sends two emails.
1
Sponsor receives a welcome email — shows exactly what was set up: business name, description, logo status, and a link to view their listing. They can reply to fix anything.
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: owner@testbusiness.com
Date: Mar 22, 2026 3:08 PM
Subject: Welcome to TCRC — You're Now a Sponsor!
Tinley Creek RC Club
Thanks for sponsoring TCRC!
Your sponsorship helps keep the field running and events happening for our members and the south suburbs RC community.
Here's what we set up for you:
| Business | Test Business LLC |
| Description | Locally owned HVAC company serving the south suburbs since 2003. |
| Website | testbusiness.com |
| Logo | ✓ Pulled from your website |
| Social | Facebook, Google linked on your listing |
Your listing is already live. Your QR code is on the sponsor sheet at the field. Sponsorship runs for one year — we'll reach out before renewal.
Anything look off? Want a different description or logo? Send us a message and we'll update it.
▼ AT THE SAME TIME
2
Officers get a notification — tells them the new sponsor was added to the website and QR sheet. Whoever handles the field box just prints the updated sheet from the link in the email.
SENT TO: FIELD BOX COORDINATOR / OFFICERS
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: treasurer@tinleycreekrc.com
Date: Mar 22, 2026 3:08 PM
Subject: New Sponsor Added: Test Business LLC — Print Updated QR Sheet
TCRC — Sponsor Sheet Update
Test Business LLC Added
New sponsor paid online. Everything updated automatically.
What was done automatically:
- ✓ Added to the sponsors page (logo pulled from their site)
- ✓ Added to the QR sheet
- ✓ Sponsor received a welcome email showing what was set up
- ✓ Social links added to listing: Facebook, Google
What you need to do:
- Print the updated QR sheet and swap it in the field box
A few members asked about indoor flying spots for the off-season. There's now a page on the website with indoor venues near Chicago — schedules, fees, and phone numbers. There's also a form where anyone can submit a venue they know about. When someone submits one, this is what comes in.
1
Admin receives a venue submission notification — all the details in one email. Verify the info, then update the indoor flying page.
SENT TO: ADMIN
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: admin@tinleycreekrc.com
Date: Mar 22, 2026 7:30 PM
Subject: Indoor Venue Submission: Orland Park Rec Center
TCRC — Indoor Venue Submission
Orland Park Rec Center
Someone submitted a new indoor flying venue via the website.
| Venue Name | Orland Park Rec Center |
| Address | 15600 West Avenue, Orland Park IL 60462 |
| Website | orlandpark.org/recreation |
| Schedule | Wed & Sat, 10am–2pm (Nov through Mar) |
| Fee | $8 per session |
| Submitted By | Ron M. |
| Notes | Full-size gym. They set up nets. Good for micros and small quads. Parking is easy. |
Think of the "buy me a coffee" buttons you see everywhere now. Same idea — a QR code at the field or a link on the website where anyone (members, visitors, spectators) can drop $5 or more to support the club. Funds go directly to TCRC through a secure payment processor (same one used for memberships and sponsors). The treasurer gets notified instantly.
1
Someone scans the QR code at the field or clicks the donate link on the website. They choose an amount ($5 and up), pay with their card or Apple Pay, and they're done in 30 seconds.
2
The treasurer gets notified. Name, email, amount — all in one email.
SENT TO: TREASURER
From: Tinley Creek RC Club <noreply@tinleycreekrc.com>
To: treasurer@tinleycreekrc.com
Date: Mar 22, 2026 2:15 PM
Subject: New Donation: $10.00
TCRC — Donation
Someone donated $10.00
Tom Stevens donated $10.00 to TCRC. Thank them if you can!
Sent automatically when a donation is received through the website.
A QR code for the field box is ready to print — visitors scan it, pick an amount, done. The donation page is already on the website. Every dollar is tracked and shows up on the club stats dashboard.
What I need from you
Take a look at everything above and let me know what you think. We want to make sure everything looks good before anything goes live. If something doesn't make sense or you'd want something different, just reply to the email.
All the emails above are real — these are exactly what people will see in their inbox.